How to write a conditional formula in excel

Conditional formatting of charts is a different story.

How to write a conditional formula in excel

Select a column where you want to change the color of cells or the entire table in case you want to highlight rows. And now create a conditional formatting rule using a formula similar to this one: In the formula, A is the column with dates and D1 is the date format. If your table contains dates in 2 or more formats, then use the OR operator, e.

How to highlight rows based on a certain date in a certain column Suppose, you have a large Excel spreadsheet that contains two date columns B and C. You want to highlight every row that has a certain date, say May, in column C.

To apply Excel conditional formatting to a certain date, you need to find its numerical value first. As you probably know, Microsoft Excel stores dates as sequential serial numbers, starting from January 1, So, 1-Jan is stored as 1, 2-Jan is stored as 2… and May as That was actually the major part of the work and now you only need to create a conditional formatting rule for the entire table with this very simple formula: The formula implies that your table has headers and row 2 is your first row with data.

Conditionally format dates in Excel based on the current date As you probably know Microsoft Excel provides the TODAY functions for various calculations based on the current date. Here are just a few examples of how you can use it to conditionally format dates in Excel. Conditionally format dates in Excel based on several conditions In a similar fashion, you can use the TODAY function in combination with other Excel functions to handle more complex scenarios.

For example, you may want your Excel conditional formatting date formula to color the Invoice column when the Delivery Date is equal to or greater than today BUT you want the formatting to disappear when you enter the invoice number. For this task, you would need an additional column with the following formula where E is your Delivery column and F the Invoice column: Of course, you will be able to hide this column later.

Highlight upcoming dates and delays Suppose you have a project schedule in Excel that lists tasks, their start dates and durations. What you want is to have the end date for each task calculated automatically. An additional challenge is that the formula should also consider the weekends.

For example, if the starting date is Jun and the number of days of work Duration is 2, the ending date should come as Jun, because Jun and Jun are Saturday and Sunday. In the formula, we enter 1 as the 3rd parameter since it indicates Saturday and Sunday as holidays.

You can use another value if your weekends are different, say, Fri and Sat. The full list of the weekend values is available here. Optionally, you can also use the 4th parameter [holidays], which is a set of dates range of cells that should be excluded from the working day calendar. And finally, you may want to highlight rows depending on how far away the deadline is.

For example, the conditional formatting rules based on the following 2 formulas highlight upcoming and recent end dates, respectively: This formula is really handy when it comes to tracking upcoming expiration dates or payments.

You can use this formula to track the latest overdue payments and other delays. Here are a few more formula examples that can be applied to the table above: Can be used to format expired subscriptions, overdue payments etc.

You can use it to highlight upcoming events. Of course, there can be infinite variations of the above formulas, depending on your particular task.

How to highlight dates within a date range If you have a long list of dates in your worksheet, you may also want to highlight the cells or rows that fall within a certain date range, i. You will just have to construct a little bit more elaborate formulas as demonstrated in the examples below.

how to write a conditional formula in excel

Formulas to highlight past dates More than 30 days ago: Formulas to highlight future dates Will occur in more than 30 days from now: This function calculates the difference between two dates based on the specified interval. Think about it in another way… Suppose you have a list of birthdays of your family members and friends.

Would you like to know how many days there are until their next birthday? The formula you need is this where A is your Date column: For the full list of available interval types, look here.

If you happen to forget or misplace that complex formula, you can use this simple one instead: It produces exactly the same results, just remember to replace with in leap years:5) Excel conditional formatting helps you analyze data.

If you put conditional formatting on key metrics that need to be measured and monitored against target values, then you can take a look at your dashboards and get a better understanding of patterns.

Nov 20,  · Conditional Formatting will not display text as a output. The formula does not generate an output, only a True/False value used to apply formatting. You need to do this in 2 separate steps. Excel gives you complete control over the conditional formatting in your workbook, allowing you to customize the criteria, style and color.

1. Open the Excel workbook and select the desired tab at.

1) Excel conditional formatting keeps you informed in real time

Before you write your first IF statement (formula), it's best to get an understanding of how Excel makes comparisons. Type your first name in cell A1 and your last name in cell B1.

Then type the following formula in cell C1. To write a conditional formatting formula, right-click the report and click Format Result Object element → select the property on which you want to apply conditional formula → click and it will open formula .

Excel Formula Training. Formulas are the key to getting things done in Excel. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank values, and create dynamic ranges.

Use conditional formatting rules in Google Sheets - Computer - Docs Editors Help